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Examinations Coordinator: Mr Richard Burdett
March 2019 Pre Public Examinations Outline Time Tables:
Summer 2019 Exam Season Information
Below are the timetables for the main summer exam season, if there are any changes then the updated documents will be posted here. Students will, in due course, receive their individual candidate timetables.
Contingency Day Letter
This letter discusses the new ‘Contingency Day’, Wednesday 26th June and the need for all exam candidates to be available on this day.
Summer 2018 Examination Certificates available for collection:
Examination certificates for the summer 2018 series are now ready for collection by candidates from the main school office. Candidates should collect these in person and will be required to show their Altwood ID and/or other identification. Students will be required to sign a declaration to confirm receipt of all relevant certificates at point of collection.
Certificates are important legal documents which are required for CVs, job allocations and to verify statements of results. Please ensure that they are kept securely as the school does not keep a copy. Uncollected certificates will be held in school for one year until the student arranges collection, after that time any uncollected certificates may be destroyed.
Should you require duplicate copies of certificates, you will need to liaise directly with the relevant examination boards, who will levy a charge for issuing duplicate copies. These charges will be incurred by the candidate.
GCSE and A Level Certificates for Summer 2017 examinations remain available for collection from the school office by the candidates. Please remember that when you apply for a job they will need proof of your examination results so you will need your certificates.
Results Days 2018/2019
Key Stage 5 results will be released to students on Thursday 15th August 2019 – timings to be agreed
Key Stage 4 results will be released to students on Thursday 22rd August 2019 – timings to be agreed
The school will be open between the agreed times on both results days for students to collect their individual results. Students should enter the school via the Main Gate by Science and proceed to the Sixth Form Centre. Staff will be on hand to support students with their results and offer guidance with onward study including enrolment into the Altwood Sixth Form for GCSE students and advice regarding UCAS offers for A-Level students.
Any student who sat a home language GCSE in Year 10 can collect their results on the GCSE Results Day. Similarly, any student in Year 12/13 who re-took their GCSE English or Mathematics can also collect these results on the GCSE results day.
For any student unable to collect their results in person, they will need to nominate a representative in advance or request results by email. Any enquiries of this nature should be put in writing to our Examinations Coordinator, Mr Burdett, by contacting him on firstname.lastname@example.org. Please ensure that any requests are made in advance of the end of the academic year.
Please see below the attached information papers from the Association of School and College Leaders explaining the GCSE reformed specifications which took place in 2018 and information on the outcomes graded using the new 9-1 grading system.
All candidates sitting external examinations will be provided with an individual candidate timetable prior to commencement of the exam period. This will be sent electronically via the ‘in touch’ system.
Individual candidate timetables will show students key information including their exam room, seat row and number and the length of the exam paper.
Seating plans will also be displayed outside the Main Hall for each day’s exams.
Examinations will normally begin at 9:15am in the morning and 1:00pm in the afternoon. Students should arrive promptly for all scheduled exams and are asked to report to the main hall thirty minutes before the start of the exam, for pre-exam registration before being sent to their exam room.
Once you have sat down in your exam room, you will be given your opportunity to hand over potential technological/web enabled sources of information such as mobile phones, iPods, MP3 players and smart watches, before the exam starts (more details can be seen below)
Exam times have been carefully planned to consider any impact on students who use the coach transport. In the rare occasion where an exam is scheduled to finish beyond the departure time for the coaches, parents and students will be notified in advance and are asked to make suitable alternative travel arrangements.
If you are running late on the day of an exam, please telephone reception on 01628 622236 who will ensure that the examinations team are aware.
You should come into school as soon as possible and start the examination late.
You are not allowed to sit the examination if you arrive 1 hour after an examination has started in the case of any paper of an hour or more, or for papers lesson than an hour, if you arrive once the paper has been completed.
Exam clashes may occur where two scheduled examinations are due to take place at the same time. These are normally identified in advance and your individual candidate timetable will show details of the re-arranged times.
Where students have an exam clash, it is normally necessary to keep these students in quarantine during the clash period to protect the integrity of the exam paper. Students will be briefed in advance of the specific arrangements for their clash.
If you have identified a clash on your individual candidate timetable that has not been resolved, please speak to the examinations officer immediately.
If you are unwell on the day of an exam you must notify the attendance officer as a matter of urgency by telephoning 01628 622236. On the same day you must contact your doctor’s surgery to seek medical advice. You must complete the JCQ Self Certification Form which must be completed and signed by the student, parent, doctor’s surgery and the school.
This must be returned to the examinations officer within 48 hours.
Failure to complete this form may result in a withdrawal fee being charged.
Following submission of the self-certification form, the examinations officer will make a special consideration application to the relevant exam board. The examination board will decide whether they can award a grade or whether you will need to sit the examination at the next session.
The outcome of a special consideration request will be communicated upon receipt by the school.
Equipment and the Exam Room
The school’s policy is that no mobile phones or prohibited items may be left in your bag within the exam hall or room. You will therefore be given a clear plastic wallet before every exam, and a separate photo ID card. You must put in this wallet any non-analogue watch or any potential technological/web enabled sources of information such as mobile phones, iPods, MP3 players and smart watches, and put the photo ID card in your pocket. If you are not handing any items in, you are to leave both photo ID card and wallet on the desk and the invigilators will collect them as soon as possible.
You will be given a verbal request by the invigilators to ensure you have complied with this request. The wallet will then be collected before the exam and all items placed into secure storage for the duration of the exam.If any prohibited item is then found with you or in your bag during the examination, you will subject to a malpractice investigation, which is a serious offence and could result in DISQUALIFICATION from your examination and your overall qualification.
Before the start of the exam you will be told where you may collect your items when it finishes. You must take the photo ID card with you to collect your items; failure to do so will mean you will NOT be given any items back until we can verify the identity of their owner. Only students with access arrangement entitlements should use a dictionary or computer spell checker.
Some students may be entitled to certain concessions during their examinations known as access arrangements. Students who may be eligible for this support are identified by the SENDco and undergo formalised testing. Access arrangements are specific to individual candidates and must be applied for well in advance of the main exam period starting.
Students who have access arrangements may take their examination in a satellite room. This will be identified on their individual candidate timetable. It is the schools practice to keep students with access arrangements in the same room for all of their exams where practically possible.
If you have questions relating to access arrangement entitlements or support, please contact the SENDco, Mrs S. Witney on 01628 622236.
- If you feel ill during the examination or wish to communicate with an invigilator for any reason, you must raise your hand and wait for them to come over to speak to you.
- If there is a fire alarm, you will be instructed about the procedure and must follow all instructions from the invigilators
- You will not be allowed to leave the exam room before the published end time.
- A code of conduct will be read before the start of each exam. Please listen carefully and follow this in order to satisfy the requirements of the examination boards.
Enquiries about results (a review of marking)
Following the release of public examination results, the school will review all candidates’ performance against their predicted performance. Where the school believes there has been an error in marking, or remarking is likely to result in a higher grade based on published unit mark boundaries, the school would look to request a remark of candidate’s paper(s).
Remarks may be requested by parents/carers at their own expense, when a remark is not supported/recommended by the school on the grounds that remarking is unlikely to result in a better grade, based on published grade boundaries.
Parental led requests must be submitted in writing to the examinations officer by emailing the email@example.com email. The exams officer will then advise the parent regarding the remark and a signed consent form (Links for these forms and associated costs will be available before the exam season). Payment for a remark will need to be made at time of the application and costs will be advised by the examinations officer on an individual basis.
Parents and candidates are reminded that a remark can result in their marks and/or grade being lowered. It is recommended, therefore, that candidates seek the advice of their subject teacher(s) or head of department before making a request.
Recall of Exam Scripts
Scripts may be requested by the school to either inform/support an appeal about a result or for teaching and learning purposes. Candidates will be approached by the exams officer and will need to give their consent before a script may be requested.
Scripts may be requested by parents/carers even when the school has not. This will be at their expense (Links for these forms and associated costs will be available before the exam season). Candidates will need to give their consent and full payment will be required in advance of the application being submitted.
Joint Council for Qualifications
If you are sitting either a written examination this year or an on-screen test (such as a BTEC exam), please read the various documents below which are issued by the exam boards.
It is important that you understand the regulations surrounding controlled assessments for the preparation of your work, to know what is considered to be plagiarism and the penalties for breaking the regulations.